CLC Kenya Writing

5-1b: How to Get ISBN in Kenya and Other African Countries

What is an ISBN?

ISBN (International Standard Book Number) is a unique numerical identifier used globally to identify books, e-books, and other standalone publications. It allows booksellers, libraries, publishers, and distributors to manage and track inventory efficiently. An ISBN contains 13 digits and provides information about the book’s title, publisher, edition, and geographical location of publication.

How to Get an ISBN in Kenya

In Kenya, ISBNs are issued by the Kenya National Library Service (KNLS). Follow these steps:

  1. Register as a Publisher:
    • You can register as an individual publisher, an organization, or self-publish under your name.
    • Visit the KNLS offices or access their online platform if available.
  2. Submit Required Documents:
    • Filled application form (available at KNLS).
    • A copy of the manuscript or publication details (title, author, format, etc.).
    • Proof of registration if applying as a business or organization.
  3. Pay the ISBN Fee:
    • The cost varies depending on the number of ISBNs needed.
    • Kes 1,500 for 1 ISBN
    • Kes 10,000 for 10 ISBNs Bulk purchases
    • Kes 50,000 for 100 ISBNs Bulk Purchases
    • Kes 100,000 for 1,000 ISBNs Bulk Purchases
  4. Receive Your ISBN:
    • Once processed, KNLS will provide you with the ISBN(s). Ensure you display it on your book’s back cover and title page.
  5. Register the ISBN online
  6. Submit 2 copies of your book to KNLS for their records.

How to Get an ISBN in Other African Countries

Most African countries have designated agencies responsible for issuing ISBNs. The process is similar to that in Kenya, with slight variations. Below are examples of ISBN issuing agencies in select countries:

South Africa

  • Agency: National Library of South Africa (NLSA).
  • Process:
    1. Register as a publisher.
    2. Complete the ISBN application form.
    3. Submit the manuscript details and proof of identity or business registration.
    4. Pay the applicable fees.
    5. Receive the ISBN via email or post.

Nigeria

  • Agency: National Library of Nigeria.
  • Process:
    1. Visit the National Library of Nigeria’s regional offices.
    2. Provide publication details and a filled application form.
    3. Pay the required fee.
    4. Collect the ISBN.

Ghana

  • Agency: Ghana Library Authority (GhLA).
  • Process:
    1. Apply at the GhLA offices or online.
    2. Submit details of the book and pay the fee.
    3. The ISBN will be issued within a few days.

Uganda

  • Agency: National Library of Uganda.
  • Process:
    1. Register as a publisher or author.
    2. Fill out the ISBN application form.
    3. Submit the required documents and fees.
    4. Receive the ISBN.

Tanzania

  • Agency: Tanzania Library Services Board (TLSB).
  • Process:
    1. Visit the TLSB offices.
    2. Complete an application form.
    3. Provide publication details and pay the fees.
    4. Collect your ISBN.

Other African Countries

  • The process typically involves visiting the national library or designated ISBN agency, registering as a publisher, providing details about the publication, and paying the required fees.

General Tips for ISBN Acquisition: A Comprehensive Guide for Authors and Publishers

Acquiring an ISBN (International Standard Book Number) is a crucial step for authors and publishers aiming to distribute their books professionally. This unique identifier not only facilitates tracking and cataloguing but also enhances a book’s visibility and credibility. Below is an expanded guide to help you navigate the process of obtaining an ISBN efficiently and effectively

1. Contact the National Library

In most countries, ISBNs are issued by the national library or a designated ISBN agency. These organizations are responsible for maintaining the international ISBN registry and ensuring that books are catalogued correctly.

  • How to Start:
    • Visit the official website of your country’s national library to find information about ISBN acquisition.
    • Confirm the specific requirements, as they may differ between regions.
    • Some countries allow online applications, while others require in-person submissions.
  • Why This Matters:
    • Going through the official channels ensures the ISBN is recognized globally.
    • Avoid unauthorized sources that may charge exorbitant fees or provide invalid ISBNs.

2. Check Fees

The cost of acquiring an ISBN varies by country and agency, depending on factors such as the number of ISBNs purchased or whether you are an individual author or a publishing house.

  • What to Consider:
    • Single ISBNs may be more expensive per unit compared to purchasing a block (e.g., 10 or 100).
    • Nonprofit organizations or authors in some countries may qualify for discounts or free ISBNs.
    • Ensure you understand additional charges, such as administrative fees.
  • Pro Tip:
    • Contact your ISBN issuing agency directly to confirm the latest pricing, as fee structures may change over time.

3. Digital ISBNs

For authors and publishers releasing e-books, acquiring an ISBN is just as important as for print publications.

  • Benefits of a Digital ISBN:
    • Enables e-books to be tracked, catalogued, and distributed across platforms such as Amazon Kindle, Apple Books, or Google Play Books.
    • Helps differentiate between various formats of the same book (e.g., paperback, hardcover, e-book, audiobook).
  • Guidance:
    • Some agencies issue specific ISBNs for e-books, while others allow a single ISBN to be used across formats. Clarify this with your agency.
    • Ensure your digital ISBN is integrated into your e-book metadata for seamless distribution.

4. Bulk Purchase

If you plan to publish multiple books or editions, consider purchasing ISBNs in bulk. This approach is cost-effective and prepares you for future publications.

  • Why Bulk Makes Sense:
    • ISBNs are often cheaper when purchased in blocks. For instance, buying 10 ISBNs at once is typically more economical than acquiring them individually over time.
    • Each format or edition of a book (e.g., hardcover, paperback, revised edition) requires a unique ISBN, making it prudent to plan ahead.
  • How to Decide:
    • Estimate the number of titles or editions you intend to release in the next few years.
    • Discuss with your ISBN agency about the cost savings for bulk purchases.

5. ISBN as a Marketing Tool

An ISBN is more than just an identifier—it’s a vital marketing asset that can boost your book’s credibility and reach.

  • Benefits:
    • Libraries, bookstores, and distributors rely on ISBNs to catalog and manage inventory, making it essential for selling books globally.
    • An ISBN conveys professionalism, signalling to readers and industry professionals that your book is a legitimate publication.
  • Additional Tips:
    • Display the ISBN prominently on your book’s back cover, title page, and copyright page.
    • Use the ISBN barcode to enable retailers to scan and process your book efficiently.

Conclusion

Acquiring an ISBN is a straightforward but vital process that ensures your book is accessible to a global audience. By following these tips—working with official agencies, considering bulk purchases, and leveraging your ISBN as a marketing tool—you can position your book for success in both local and international markets.

If you’re unsure where to begin or need additional guidance, your national library or ISBN agency can provide the necessary resources to get you started.

Training by: Dr. Muthoni Mercy Omukhango

Dr. Muthoni Mercy Omukhango is a Christian publisher, author, trainer, and marketplace minister. She serves as National Director of CLC Kenya, Authors’ Manager at the African Christian Authors Book Award (ACABA), Convener of Mama Africa Book Box, and Patron of CLC Kids and Teens.

Through the Publishing in Africa Series, she equips authors, publishers, and literary entrepreneurs with practical strategies for developing, publishing, distributing, and growing African-authored literature.

Her ministry is centred on advancing God’s Kingdom through literature and helping more African voices to be written, published, distributed, and read.

Getting Started: Publishing Books

Preparing to Write/Publish

Elementary Skills: Publishing Books

How to Write

Technical Skills: Publishing Books

Refining Your Manuscript

Advanced Skills: Publishing Books

Going the Extra Mile

Contractual Skills: Publishing Books

Be Informed (Not Legal Advice)